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In order to submit items online and to check the status of current submissions, an Author account must be created by using the link "Create Account" on the left. Please make sure to check "Author" box at the bottom of the account creation form.

Author Guidelines

Please direct questions to the Paper Submission Committee Co-Chairs Professor Francis Hopcroft and Professor Gautham Das. They may be reached via email at hopcroftf@wit.edu and dasg@wit.edu respectively.

Paper Format:

While the topic and scope of papers will vary, authors are strongly encouraged to follow these guidelines for consistency. These are provided to help authors prepare their manuscript for the conference proceedings.


Abstract Submissions
• Abstracts and final papers are to be in Microsoft Word (PC) format. Abstract should be one paragraph no more than 300 words.
• Page format: 1 inch margin on all sides
• Text: Times New Roman, left justified, 12 pt (unless otherwise specified)
• Title of Paper: 14 pt bold, centered
• Author name(s) and Affiliation(s): bold, centered, one line between title and first author
• Session topic: italic, centered, one line between last author and session topic, titled “Session:”
• Abstract: 0.5 inch indention of both left and right margin (from main text margins) at beginning of main text (not separate page), one line between session topic and abstract

Paper Submissions
• Abstracts and final papers are to be in Microsoft Word (PC) format.
• Page format: 1 inch margin on all sides
• Text: Times New Roman, left justified, 12 pt (unless otherwise specified)
• Title of Paper: 14 pt bold, centered
• Author name(s) and Affiliation(s): bold, centered, one line between title and first author
• Session topic: italic, centered, one line between last author and session topic, titled “Session:”
• Organization of main text: Main section and subheadings are separated from paragraphs by double space (triple space to immediately proceed main section heading) and are all left justified in single column format
• Headings: Not required, however if used should be bold, left justified
• Footer: Page numbers should be 10 pt right justified
• Tables and Figures: Should be located within the text in a convenient location relative to discussion about them. Tables should be numbered with a title appearing above the table. Figures should also be numbered with a caption appearing below the figure.
• References: Should be numbered within brackets, i.e., [1] in the order by which they are cited within the text. The reference section should appear immediately following the main body of the text.
• Author(s) biography: The last section of the paper should contain a brief biographical statement about the author(s) with contact information (address, phone, e-mail) for at least the lead author.
• Total length of paper: No minimum. Maximum length is 8 pages.
• Final Presentation: Total presentation time is 20 minutes or less.

Please be advised that the conference proceedings have now been finalized and we are no longer accepting any abstracts, papers, or posters. If you have any questions regarding this, please send an email to the Conference Chair, Dr Sandeep Dilwali at dilwalis@wit.edu. Thank you for your understanding and interest in this conference.

Poster Format

1. Key Dates for Poster submission:
(a) Abstract Deadline: February 26, 2010
(b) Acceptance Notification: April 2, 2010
(c) Presenter Registration Deadline: April 12, 2010

If the submitted poster abstract is accepted and the student notified of the acceptance by April 02, 2010 the following are the guidelines for preparing the poster to be presented at the conference.

2. Prepare a poster for display on a single 36" tall by 24" wide (portrait layout) foam core poster board. Your poster should be pre-mounted on the foam core board for display on an easel . No other supplies will be provided. There will be some floor space in front of your poster if you wish to bring material to display. In addition, an electronic copy of the poster must be submitted through the ASEE-NE.org website, prior to April 12, 2010 for inclusion on the DVD being prepared with the conference proceedings. Failure to submit an electronic copy in a timely fashion will disqualify the poster for awards, but it may still be displayed if accepted.

3. Posters are to be the work of individual students or student groups. Advisors are allowed to provide input and advice to the presenters, but Advisors names are not to be shown on the poster except in a general acknowledgement block.

3. Your challenge is to create a poster that effectively communicates the goals, objectives, methods and results of your project work (graduate or undergraduate, capstone, etc). Remember that your audience will almost certainly not be specialists in your area. Many visitors will be students and faculty from other departments. Be prepared to describe what your contributions were, show a few representative results and then give some conclusions in language that a knowledgeable individual with a science/engineering background can understand. Keep equations to a minimum and use graphics to their full advantage. Do not try to tell too much! You might want to bring copies of your Project abstract and/or paper to handout to visitors and to the judges who request a copy on the day of the competition.

4. There will be several judging sessions during the day on Friday, May 7, 2010. The entire presentation session will be from 1:00 p.m. - 5:00 p.m. You will be notified of when during that period your presentation is to be judged and you will be expected to be at your poster to describe your project and answer questions during the judging session for your poster. Your display must be set up at least 30 minutes prior to the presentation session (12:30 p.m.) and must remain up until the end of the entire presentation session (5:00 p.m.).

5. Competition placement will be based on a comparison of comments from at least five judges. As a result, the judges will spend time talking to you, asking questions and listening to your descriptions of your project and your contributions. The judges will be aware that the projects being presented may not have been completed at the time of competition. As a result demonstrations will not be a component of judging.

6. The selection of the winning presentations will be based on

(a) Clarity of poster and oral presentations
(b) Overall responses to the judges’ questions
(c) Completeness of work

Note : Demonstrations will not be a component of judging

7. Awards will be announced prior to the conference dinner on the evening of Friday, May 7, 2010. Cash prizes and certificates will be awarded to first, second and third place team members as follows in both undergraduate and graduate student categories :

(a) 1st Place: $150
(b) 2nd Place: $100
(c) 3rd Place: $50

8. For further information, please contact: Prof. Gautham Das at dasg@wit.edu, or visit www.asee-ne.org

Submission Preparation Checklist